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Use cases by product and client profile

A suite designed for every legal stakeholder

Select a product, then a client profile to explore the use cases

  • Omnia

    Legal search engine & legislative monitoring in French-speaking Africa

  • OmniScan

    OCR-based solution for digitizing legal documentation

  • Géode

    Smart document management for legal professionals, public administrations and companies

Omnia

LEGAL RESEARCH
  • Case law search engine
  • Manual legislative monitoring
  • French-speaking Africa
  • Comparative analysis
  • Law firm
  • Ministry
  • University
  • Research
  • In-house
  • Organization
01Case law research to prepare an OHADA pleading

A lawyer is preparing a commercial dispute involving a non-compete clause between two Senegalese companies. They must identify the relevant OHADA decisions and applicable texts before the hearing.

Workflow on Omnia

  • 1Targeted search on Omnia: OHADA case law on non-compete clauses
  • 2Filtering results by period to keep only decisions from the last 5 years
  • 3Manual review and selection of the most relevant rulings among the results
  • 4Summary of the selected case law arguments incorporated into the submissions

An estimated 3 hours of manual research saved. 8 relevant decisions identified in under 30 minutes.

  • OHADA
  • Case law
  • Non-compete clause
  • Business law
02Building a library of land law precedents

A partner joining a new firm must build an internal reference base on land law for 4 West African countries (Senegal, Côte d'Ivoire, Mali, Burkina Faso).

Workflow on Omnia

  • 1Country-by-country searches on land texts: land codes, implementing decrees
  • 2Identification of available court decisions on land disputes in each country
  • 3Manual thematic structuring: expropriation, long-term leases, land titles
  • 4Building a reference file organized by country and topic

A database of 80+ references built in 3 days. Quick access to precedents for the whole team.

  • Land law
  • Senegal
  • Côte d'Ivoire
  • Mali
  • Precedent library
03Checking a contract's compliance with applicable OHADA law

A lawyer must review a distribution agreement submitted by a client to identify clauses that may conflict with the OHADA Uniform Act on General Commercial Law.

Workflow on Omnia

  • 1Search on Omnia for AUDCG provisions applicable to distribution agreements
  • 2Identification of mandatory clauses and CCJA case law on breaches
  • 3Review of the contract and clause-by-clause comparison with the identified texts
  • 4Drafting a compliance memo for the client

Compliance review completed in half a day. 3 problematic clauses identified and corrected before signing.

  • OHADA
  • Distribution agreement
  • Compliance
  • AUDCG
01Checking a draft text's compliance with regional directives

The legal affairs department is preparing a decree on public procurement and must ensure it is consistent with the WAEMU directives in force before submitting it to the Council of Ministers.

Workflow on Omnia

  • 1Search on Omnia for WAEMU directives applicable to public procurement
  • 2Identification of articles potentially in conflict with the draft decree
  • 3Manual comparison of the draft with transpositions adopted by other member states
  • 4Drafting a compliance memo with recommended updates

Decree published without litigation. Analysis completed in 4 days vs 3 weeks of manual research.

  • WAEMU
  • Public procurement
  • Regulatory compliance
  • Harmonization
02Comparative documentation for drafting a new code of procedure

The Ministry of Justice is reforming its code of criminal procedure. The legislative department must collect and compare the codes of procedure of 5 French-speaking African countries as a working basis.

Workflow on Omnia

  • 1Search on Omnia for the codes of criminal procedure available for the target countries
  • 2Extraction of comparable provisions on key topics: police custody, investigation, appeal
  • 3Identification of recent reforms adopted by the countries studied
  • 4Building a comparative file structured by topic for the reform committee

A 5-country comparative file produced in 1 week. The committee starts its work on a solid documentary basis.

  • Legislative reform
  • Criminal procedure
  • Comparative law
  • French-speaking Africa
03Preparing an answer to a parliamentary question on the state of the law

A director of legal affairs must prepare, within 48 hours, a memo on the current legal framework for subcontracting in the mining sector to answer a written parliamentary question.

Workflow on Omnia

  • 1Targeted search on Omnia: mining legislation and subcontracting regulations
  • 2Identification of national texts in force and available case law
  • 3Search for ratified international commitments applicable to the sector
  • 4Structured summary in a 4-page memo for the minister

Compliance review completed in half a day. 3 problematic clauses identified and corrected before signing.

  • Mining law
  • Subcontracting
  • Parliamentary question
  • Legal memo
01Updating an OHADA business law course

A business law professor at the University of Dakar is preparing the year's syllabus. They need the most recent CCJA rulings on company law to refresh their tutorials.

Workflow on Omnia

  • 1Search on Omnia for recent CCJA decisions on company law
  • 2Selection of rulings of teaching value: reversals, clarifications of principle
  • 3Review of the decisions and drafting of annotated tutorial sheets for each selected ruling
  • 4Building an updated tutorial corpus ready to hand out to students

Syllabus refreshed in 1 day. Students trained on recent case law, not 2010 rulings.

  • CCJA
  • Company law
  • Tutorials
  • Legal teaching
02Research for a doctoral thesis in OHADA comparative law

A doctoral student at the University of Lomé is comparing contractual liability regimes in OHADA countries and non-member French-speaking African countries still governed by the inherited Civil Code.

Workflow on Omnia

  • 1Country-by-country searches on reference texts in the law of obligations
  • 2Identification of available case law on contractual liability by country
  • 3Inventory of relevant African legal scholarship available on the platform
  • 4Building an annotated bibliography structured by country and sub-topic

Document collection phase cut from 5 months to 3 weeks. The doctoral student can focus on analysis.

  • Doctoral thesis
  • Comparative law
  • Contractual liability
  • OHADA
03Preparing practical cases for a judicial service exam

The academic director of a school for the judiciary must prepare 20 realistic practical cases in commercial law for the final exams.

Workflow on Omnia

  • 1Search for recent disputes in the targeted commercial areas
  • 2Identification of court decisions usable as a factual basis
  • 3Selection of cases raising sufficiently complex legal questions
  • 4Drafting practical cases with anonymized fact patterns and model answers

20 practical cases based on real matters, created in 4 days. Training more firmly rooted in legal reality.

  • School for the judiciary
  • Practical cases
  • Commercial law
  • Legal training
01Analyzing legislative trends in environmental law

A think-tank researcher is studying how environmental legislation has evolved in 8 West African countries over 10 years to assess its alignment with climate commitments.

Workflow on Omnia

  • 1Country-by-country searches on environmental texts published over the period
  • 2Identification of relevant laws and decrees: water, forestry, mining, waste, energy
  • 3Manual content analysis to spot changes and points of convergence
  • 4Building a comparative table of regulatory changes by country and topic

A database of 120+ texts structured in 2 weeks. Analysis published in a French-language academic journal.

  • Environmental law
  • West Africa
  • Comparative analysis
  • Academic research
02Mapping family law in Sahel countries

A regional observatory is studying the gaps between statutory law and customary practices regarding inheritance in 4 Sahel countries (Mali, Niger, Burkina Faso, Chad).

Workflow on Omnia

  • 1Search for the family codes in force in each country
  • 2Identification of provisions referring to customary or religious law
  • 3Search for available case law on conflicts between statutory and customary law
  • 4Manual comparative mapping of areas of regulatory convergence and divergence

Mapping report produced in 4 weeks. Solid data for public policy recommendations.

  • Family law
  • Customary law
  • Sahel countries
  • Legal pluralism
03Study of the legal framework for data protection in French-speaking Africa

A digital law research lab is inventorying and comparing national personal data protection laws in French-speaking sub-Saharan African countries.

Workflow on Omnia

  • 1Systematic search for data protection legislation in each country
  • 2Identification of supervisory authorities and their powers in the available texts
  • 3Comparison of definitions and the rights granted to data subjects
  • 4Drafting a comparative overview for publication in a specialized journal

A 10-country overview produced in 3 weeks. The first French-language review published on the subject.

  • Data protection
  • Digital law
  • Sub-Saharan Africa
  • Comparative study
01Regulatory analysis before entering a new country

An Ivorian fintech is considering expanding into Senegal. The general counsel must identify the regulatory framework applicable to electronic payment services before submitting the case to the executive committee.

Workflow on Omnia

  • 1Search on Omnia for the Senegalese legal framework applicable to electronic payments
  • 2Identification of applicable BCEAO texts and licensing requirements
  • 3Comparison with the Ivorian framework to identify the main differences
  • 4Drafting an analysis memo for the executive committee setting out the regulatory steps to complete

Full analysis memo produced in 3 days. The executive committee has a clear view of the prerequisites before deciding.

  • Fintech
  • Electronic payments
  • BCEAO
  • Senegal
  • Regulatory analysis
02Checking a contract's compliance with local law

The legal department of an industrial group must verify that a concession agreement signed with a Burkinabe partner complies with the contract law in force in Burkina Faso.

Workflow on Omnia

  • 1Search on Omnia for texts on the law of obligations applicable in Burkina Faso
  • 2Identification of mandatory provisions and available case law on the subject
  • 3Review of the contract and comparison with the identified texts
  • 4Drafting a compliance memo with recommended adjustments

Compliance verified in 2 days. 2 clauses amended before signing. Potential dispute avoided.

  • Burkina Faso
  • Contract law
  • Concession agreement
  • Legal compliance
03Documentation for a legal audit ahead of an M&A transaction

A general counsel is preparing the legal due diligence phase for the acquisition of a transport company in Cameroon. They must gather the texts applicable to the sectors concerned.

Workflow on Omnia

  • 1Search on Omnia for texts governing the transport sector in Cameroon
  • 2Identification of applicable labor law, OHADA company law and sector regulations
  • 3Search for available case law on frequent disputes in the sector
  • 4Building a structured documentation file handed to the lawyers conducting the due diligence

Reference documentation file produced in 2 days. External counsel start their engagement with a complete basis.

  • M&A
  • Due diligence
  • Cameroon
  • Transport law
  • OHADA
01Documentation for a human rights convention compliance report

A regional human rights office is preparing a report assessing how far the legislation of 5 countries complies with ratified international conventions, ahead of a Universal Periodic Review session.

Workflow on Omnia

  • 1Search on Omnia for the relevant constitutions and laws in each of the 5 countries
  • 2Identification of texts applicable to the rights assessed: expression, association, fair trial
  • 3Manual comparison of national provisions with the requirements of ratified conventions
  • 4Structuring the report by country and fundamental right, with documented sources

A 5-country database built in 2 weeks. A credible UPR report based on primary sources.

  • Human rights
  • UPR
  • International law
  • Compliance
  • French-speaking Africa
02Comparative research for drafting a regional directive

The legal committee of a regional integration organization is preparing a data protection directive. It must first inventory the existing legislation among its member states.

Workflow on Omnia

  • 1Search for data protection legislation in member states that have such texts
  • 2Identification of definitions, data subject rights and controller obligations
  • 3Comparison of content to identify convergences and gaps to fill
  • 4Drafting an inventory report to serve as the basis for drafting the directive

Full inventory of existing legislation produced in 10 days. Drafting work launched on solid foundations.

  • Regional integration
  • Data protection
  • Regulatory harmonization
  • Directive
03Legal baseline for a tax reform support program

An international organization is preparing a tax reform support program in 3 countries. Before defining activities, experts need an accurate picture of the tax legislation in force.

Workflow on Omnia

  • 1Search on Omnia for the general tax codes and tax texts in the 3 countries
  • 2Identification of the main provisions on corporate tax, VAT and excise duties
  • 3Spotting recent reforms already adopted to avoid proposing what already exists
  • 4Comparative summary handed to the program design team

A 3-country baseline produced in 1 week. Support program designed on a solid factual basis.

  • Tax reform
  • Tax law
  • Development program
  • Country analysis

OmniScan

DIGITIZATION
  • Legal document digitization
  • High-precision OCR
  • Structuring and indexing
  • Bulk processing
  • Law firm
  • Ministry
  • University
  • Research
  • In-house
  • Organization
01Digitizing client archives to go fully digital

A 12-lawyer firm decides to go paperless. It holds 15 years of client archives (deeds, correspondence, procedural documents) stored in physical binders.

Workflow on OmniScan

  • 1Bulk digitization of documents via OmniScan with automatic feeding
  • 2High-precision OCR on every page to make the content fully searchable
  • 3Automatic document type detection: deed, judgment, letter, contract
  • 4Structured naming and organization by client file according to the firm's naming conventions

15 years of archives digitized in 3 weeks. Every document can be found in under 10 seconds.

  • Paperless processing
  • Firm archives
  • OCR
  • Digital transition
02Digitizing 800 exhibits from a case file served on paper

A lawyer receives an 800-exhibit file on paper from the opposing party during disclosure. They must quickly integrate it into their case management system.

Workflow on OmniScan

  • 1Scanning the 800 exhibits with high-speed feeding via OmniScan
  • 2OCR and automatic document type recognition: judgments, deeds, invoices, letters
  • 3Extraction of key metadata: dates, parties, amounts, references
  • 4Indexing in the firm's digital file with automatically assigned exhibit numbers

800 exhibits digitized and indexed in 4 hours. Entire file searchable before the hearing.

  • Civil procedure
  • Disclosure of exhibits
  • Indexing
  • Digital case file
03Digitizing the deed records of a notarial practice being taken over

A notarial practice is taking over the records of a retired colleague, including 25 years of original deeds. These documents must be digitized and integrated into the acquiring practice's system.

Workflow on OmniScan

  • 1Digitization of deeds with automatic type detection: sale, inheritance, lease, company
  • 2Specialized OCR for legal documents with varied typography, including stamps and signatures
  • 3Metadata extraction: deed date, parties, officiating notary, type of property
  • 4Indexing in the chronological and client registers, in line with legal obligations

25 years of deeds digitized and indexed in 5 weeks. Service continuity guaranteed from day one of the takeover.

  • Notarial practice
  • Practice takeover
  • Notarial deeds
  • Legal compliance
01Digitizing Official Gazette archives — 30 years of texts

A Ministry of Justice wants to make 30 years of paper Official Gazettes searchable. These texts are currently inaccessible to citizens and legal practitioners.

Workflow on OmniScan

  • 1High-resolution digitization of paper gazettes, handling varying formats and conditions
  • 2Multi-column OCR adapted to the specific layout of official gazettes
  • 3Structured extraction: number, date, type of text, issuer, official reference
  • 4Full-text indexing and delivery for integration into the national legal portal

30 years of texts indexed and accessible. Time to find a text: a few seconds vs several days in the archives.

  • Official Gazette
  • National archives
  • OCR
  • Access to law
02Digitizing civil registers for a modernization program

A civil registry modernization program aims to digitize the birth, marriage and death registers of 150 municipalities so that certificates can be issued online.

Workflow on OmniScan

  • 1Mobile deployment of OmniScan in municipalities on a region-by-region schedule
  • 2Specialized OCR for old handwritten and typewritten registers
  • 3Structured extraction: surname, first name, date, municipality, registrar
  • 4Data validation and flagging of ambiguous cases for manual review

2 million records digitized. Time to issue a certificate cut from 3 weeks to a few days.

  • Civil registry
  • Registers
  • Modernization
  • Digital public service
03Going paperless for an administrative court's case files

An administrative court has 12,000 pending paper case files. The administrative justice reform requires going fully paperless within 18 months.

Workflow on OmniScan

  • 1Continuous digitization of new case files as they reach the court registry
  • 2Backlog processing of the 12,000 existing files in batches prioritized by hearing date
  • 3OCR of procedural documents: applications, briefs, attachments, orders
  • 4Delivery in a format compatible with the court's case management software

12,000 files digitized in 16 months. Hearings prepared with a complete digital file.

  • Administrative justice
  • Court registry
  • Paperless processing
  • Judicial reform
01Digitizing a collection of historical court decisions

A legal research center holds thousands of handwritten decisions from 1960–1985 — an invaluable heritage, but completely inaccessible to researchers because it has never been digitized.

Workflow on OmniScan

  • 1Specialized OCR for handwritten documents and 1960s–80s court typography
  • 2Structure recognition: court heading, reasoning, operative part
  • 3Metadata extraction: court, date, parties, subject matter, outcome
  • 4Made available in a database searchable by the lab's researchers

25 years of historical case law made accessible. A previously unusable legal heritage brought to light.

  • Legal heritage
  • Handwriting OCR
  • Court archives
  • Historical research
02Digitizing a collection of out-of-print African law journals

A university law library wants to digitize 20 years of out-of-print, hard-to-find African law journals to make them available to students online.

Workflow on OmniScan

  • 1Digitization of journals with automatic correction of poorly exposed or slightly creased pages
  • 2High-precision OCR of French legal texts, including footnotes
  • 3Generation of bibliographic metadata: author, title, volume, issue, date, abstract
  • 4Delivery in a format compatible with the university library's digital portal

20 years of journals digitized and available online. Collection accessible 24/7 on every campus.

  • Law library
  • African journals
  • Digitization
  • Academic heritage
03Digitizing defended theses to build a body of legal scholarship

A network of 8 French-speaking universities wants to digitize 20 years of law PhD theses defended at its institutions to create a pan-African corpus of legal scholarship.

Workflow on OmniScan

  • 1Digitization of bound theses with automatic page-by-page feeding
  • 2OCR adapted to academic layouts: footnotes, bibliographies, tables
  • 3Metadata extraction: author, supervisor, university, date, discipline, abstract
  • 4Indexing and integration into the university network's shared document portal

5,000 theses digitized in 4 months. The first corpus of French-language legal scholarship from Africa.

  • Law theses
  • Legal scholarship
  • Research corpus
  • University network
01Digitizing court decisions for an empirical analysis dataset

An empirical law lab has collected 8,000 paper court decisions spanning 15 years. Digitizing them is a prerequisite for building a quantitative analysis dataset.

Workflow on OmniScan

  • 1Batch digitization of paper decisions with automatic sorting during processing
  • 2High-precision OCR with detection of legal structures: reasoning, operative part, references
  • 3Variable extraction: court, date, subject matter, type of decision
  • 4Export in a structured format ready for statistical analysis

8,000 decisions digitized and structured in 3 weeks. Dataset ready for 3 parallel research tracks.

  • Empirical legal studies
  • Legal dataset
  • Bulk digitization
  • Quantitative legal studies
02Digitizing a human rights observatory's archives

A regional observatory holds 20 years of field reports, correspondence and evidentiary documents on paper. These archives are the irreplaceable record of documented violations.

Workflow on OmniScan

  • 1 Secure digitization with rigorous management of the documentary chain of custody
  • 2OCR on documents that are sometimes damaged, creased or partially illegible
  • 3Named entity extraction: places, dates, victims, alleged perpetrators
  • 4Delivery to a secure archive with strict access control

20 years of documentation digitized and secured. Archives preserved and admissible as evidence in court.

  • Human rights
  • Evidentiary archives
  • Chain of custody
  • International justice
03Digitizing legal codes for a regional documentation program

A regional legal documentation program wants to digitize the official paper editions of the legal codes (civil, criminal, commercial, labor) of 10 countries to make them accessible.

Workflow on OmniScan

  • 1Digitization of official codes, handling multi-column layouts and cross-references
  • 2Specialized OCR for densely structured legal documents
  • 3Recognition of articles, paragraphs and marginal notes
  • 4Generation of structured digital versions ready for integration into legal databases

Codes from 10 countries digitized and structured in 6 weeks. The foundation of an accessible regional legal corpus.

  • Legal codes
  • Legal documentation
  • Digitization
  • African law
01Digitizing an industrial group's contract archives

An industrial group operating in 4 countries has accumulated 15 years of paper contracts (suppliers, customers, leases, concessions) spread across 6 sites. Finding a contract takes half a day on average.

Workflow on OmniScan

  • 1Digitization of contract archives at all sites in parallel
  • 2OCR and automatic contract type recognition
  • 3Key data extraction: parties, purpose, date, term, deadlines
  • 4Delivery to the company's contract database with automatic filing

15 years of contracts digitized in 4 weeks. Time to find a contract: under a minute.

  • Contract archives
  • Paperless processing
  • Industrial group
  • Operational efficiency
02Digitizing HR files to handle employment disputes

An employment law department handles labor disputes in 3 countries. The HR files of the employees concerned are on paper at local HR departments and take 10 days to obtain.

Workflow on OmniScan

  • 1On-demand digitization of targeted employee files at local HR departments
  • 2OCR of employment contracts, amendments, payslips, disciplinary letters
  • 3Data extraction: start date, job classification, pay, disciplinary history
  • 4Secure transfer of the digitized file to the group legal department within 48 hours

Files available in 48 hours vs the usual 10 days. Pleading files prepared with every element.

  • Employment law
  • Employment disputes
  • HR files
  • On-demand digitization
03Digitizing a property company's commercial leases

A property company manages 200 commercial leases, all on paper. It has no consolidated view of the expiry dates, rent reviews and specific clauses of each lease

Workflow on OmniScan

  • 1Digitization of the 200 leases in a centralized flow via OmniScan
  • 2OCR and extraction of key clauses: term, rent, review, pre-emption, termination
  • 3Structuring into a database with all the essential data for each lease
  • 4Delivery of the structured file for integration into the company's lease management tool

200 leases structured in 1 week. The first consolidated view of the rental portfolio.

  • Commercial leases
  • Property company
  • Rental portfolio
  • Asset management
01Digitizing national legislative archives — OIF program

The OIF (International Organisation of La Francophonie) is funding the digitization of the legislative archives of 4 French-speaking countries to preserve their legal heritage and make it accessible to citizens, practitioners and researchers.

Workflow on OmniScan

  • 1On-site deployment of OmniScan in the 4 countries with training for local teams
  • 2OCR on documents of varying age and condition in French and national languages
  • 3Metadata structured according to international archiving standards
  • 4Phased delivery to the open-access portal shared by the participating countries

300,000 pages digitized and indexed. Legal heritage available online for the first time.

  • OIF
  • Francophonie
  • National archives
  • Legal heritage
  • Open access
02Digitizing a human rights NGO's field reports

An international NGO receives 300 paper field reports every month from its teams in 8 countries. These evidentiary documents must be digitized and secured for proceedings before treaty bodies.

Workflow on OmniScan

  • 1Monthly digitization of field reports with certified timestamping
  • 2OCR preserving the original layout as an evidentiary document
  • 3Metadata extraction: country, date, author, type of incident
  • 4Secure, encrypted archiving with full traceability of all access

Reports available and secured within 48 hours of receipt. Admissibility as evidence guaranteed.

  • NGO
  • Human rights
  • Evidentiary documents
  • Secure archiving
03Digitizing legal texts for a regional harmonization program

A regional integration organization needs the legislation of its 10 member states in a structured digital format to support its regulatory harmonization program.

Workflow on OmniScan

  • 1Collection and digitization of the codes and laws in force in the 10 member states
  • 2OCR adapted to the varied legal formats of each state's legal tradition
  • 3Standardization and structuring of texts in a common XML format
  • 4Delivery to the organization's document base for the harmonization work

A 10-country corpus available in 5 weeks. Harmonization work launched 3 months ahead of schedule.

  • Regional harmonization
  • Legislative corpus
  • Integration
  • Standardization

Géode

EDM · DOCUMENT MANAGEMENT
  • Smart document management
  • Automatic filing
  • Versioning
  • Access rights
  • Workflows
  • Deadline alerts
  • Law firm
  • Ministry
  • University
  • Research
  • In-house
  • Organization
01Firm document management: find any document in under 10 seconds

An 18-lawyer firm loses an average of 40 minutes per person per day searching for documents in poorly organized shared folders. The proliferation of versions creates a risk of errors.

Workflow on Géode

  • 1Migration of existing documents into Géode with automatic filing by matter and type
  • 2Filing plan adapted to the firm's conventions: client / matter / document type
  • 3Full-text search engine across all documents, with filters by date, author and type
  • 4Automatic versioning: every change creates a new timestamped version

Document search time cut from 40 minutes to under 10 seconds. Not a single wrong version sent in 12 months.

  • EDM
  • Productivity
  • Full-text search
  • Versioning
02Ring-fenced file management between the firm's departments

A multi-practice firm must keep files strictly separated: the corporate department must not access the criminal department's files, and vice versa.

Workflow on Géode

  • 1Géode structured into ring-fenced spaces by department and team
  • 2Fine-grained access rights by role: read-only, contributor, administrator
  • 3Automatic logging of all access to meet professional ethics requirements
  • 4Occasional, secure sharing of specific documents between departments when needed

Complete document separation. Ethics compliance documented and auditable in the event of an inspection.

  • Confidentiality
  • Access rights
  • Professional ethics
  • Document security
03Virtual data room for a transaction

An M&A firm is running a due diligence involving hundreds of documents to be shared between the firm, the client, the accountants and the other side's advisers.

Workflow on Géode

  • 1A secure data room for the transaction created in Géode in minutes
  • 2Rights set per party: the firm sees everything, each party only accesses what is opened to it
  • 3Real-time tracking of documents viewed and downloaded by each participant
  • 4Closing and full archiving of the data room upon signing

Data room up and running in 2 hours. Time to signing cut by 3 weeks. No confidential document sent by email.

  • M&A
  • Data room
  • Due diligence
  • Secure collaboration
01Ministry document management: a single document repository for the legal department

The legal affairs department of a major ministry manages its texts, legal opinions and litigation in disparate systems, with no consolidated view or cross-cutting search.

Workflow on Géode

  • 1Deployment of Géode as the department's single document repository
  • 2Migration and reorganization of existing documents according to a standardized filing plan
  • 3Rights set per unit: access to litigation, opinions, texts in progress
  • 4Full-text search engine to find an opinion or precedent instantly

Single repository up and running. Time to produce an opinion cut by 30% thanks to reuse of existing precedents.

  • Legal department
  • Document repository
  • Legal opinions
  • Ministry
02Tracking the life cycle of regulations being drafted

The government's general secretariat coordinates the drafting of many regulations involving several ministries. Email exchanges lead to lost versions and delays.

Workflow on Géode

  • 1A collaborative workspace in Géode for each text in progress
  • 2Configured approval workflow: drafting → technical opinion → legal clearance → signature
  • 3Automatic versioning of every change with author identification and timestamp
  • 4Dashboard showing the progress of all texts in progress, by status and lead ministry

Average drafting time cut from 4 months to 6 weeks. Zero versions lost between ministries.

  • Regulations
  • Inter-ministerial workflow
  • General secretariat
  • Versioning
03Legal archiving of administrative acts with evidentiary retention

A ministry is legally required to retain its administrative acts for 30 years. Paper archiving generates rising costs and risks of loss.

Workflow on Géode

  • 1Migration of all digitized acts into Géode with retention metadata
  • 2Retention rules set by document type according to legal obligations
  • 3Certified timestamping guaranteeing the integrity and legal admissibility of retained documents
  • 4End-of-retention alerts subject to human approval before any deletion

Physical archiving costs cut by 70%. Legal compliance documented for any inspection or audit.

  • Legal archiving
  • Retention
  • Administrative acts
  • Compliance
01Shared teaching resource base for lecturers and students

A law department provides students with syllabi, annotated rulings and practical cases. These documents are scattered across personal drives that are inaccessible and rarely up to date.

Workflow on Géode

  • 1A Géode space per subject with separate access for lecturers and students
  • 2Structured upload of teaching resources by type: lectures, tutorials, case law, bibliography
  • 3Full-text search engine to find any document by keyword
  • 4Students notified when a course document is updated or added

100% of resources online and up to date. Tutorial preparation time cut by 40%.

  • Teaching resources
  • Law teaching
  • Course library
  • Student access
02Lab document management for legal research data

A lab of 25 researchers produces articles, working papers and reports without a structured shared space. Field data circulates by email and versions multiply.

Workflow on Géode

  • 1Deployment of Géode as the lab's shared repository
  • 2Organization by research project, researcher and output type
  • 3Automatic versioning and co-author management with tracking of each person's contributions
  • 4Easy export to institutional repositories and open archives

100% traceable research output. No field data lost. Smoother collaboration between researchers.

  • Law lab
  • Research data
  • Scientific collaboration
  • Open science
03Managing dissertations submitted for assessment and feedback

A law master's program receives 150 dissertations a year. Submissions, jury assignments and feedback rounds are still handled entirely by email.

Workflow on Géode

  • 1Dissertation submission portal built into Géode with automatic receipt timestamps
  • 2Assignment of dissertations to supervisors and jury members in Géode
  • 3Shared space for comments and corrections between the student and their supervisor
  • 4Archiving of approved dissertations in the department's digital library

150 dissertations managed without a single email. Average feedback time cut by 3 weeks.

  • Master's dissertations
  • Academic administration
  • Jury
  • Digital library
01Shared document repository for a multi-institution research program

A research program brings together 5 institutions from 3 countries. Researchers work on shared corpora but have no shared space. Documents circulate by email, at risk of being lost.

Workflow on Géode

  • 1Deployment of Géode as the program's shared space, accessible to all institutions
  • 2Organization by corpus and document type according to the research protocol
  • 3Configured rights: some corpora are shared by all, others reserved for one institution
  • 4Full traceability of all changes made to program documents

Smooth collaboration between 5 institutions. Zero documents lost. An estimated 2 months saved over the program's duration.

  • Research program
  • Collaboration
  • Shared corpus
  • Multi-institutions
02Document management for producing a multi-contributor annual report

A legal observatory produces an annual report involving 12 contributors, 3 partner institutions and an editorial team. Document coordination is time-consuming and a frequent source of errors.

Workflow on Géode

  • 1Géode workspace structured by chapter and contributor
  • 2Contribution → review → editorial approval workflow with status visible at each step
  • 3Versioning to compare any version with the previous one and identify its author
  • 4Final files delivered to the publisher via a secure space with a deadline visible to all

Report produced in 6 weeks instead of 4 months. Zero conflicting versions between contributors.

  • Annual report
  • Editorial coordination
  • Observatory
  • Document workflow
03Preserving evidentiary archives for a transitional justice program

A transitional justice program collects testimonies, expert reports and documentary evidence in 2 countries. These irreplaceable documents must be preserved and secured for 50 years.

Workflow on Géode

  • 1Secure, encrypted archiving in Géode with data redundancy
  • 2Fine-grained access: some documents open to researchers, others reserved for prosecutors
  • 3Certified timestamping guaranteeing the evidentiary integrity of every retained document
  • 4Continuity plan guaranteeing access to the archives beyond the program's lifetime

Archives secured for 50 years. Admissibility before international courts guaranteed.

  • Transitional justice
  • Evidentiary archives
  • Long-term preservation
  • International courts
01Document management for a pan-African group's legal department

The legal department of a group operating in 6 countries manages its contracts, litigation and opinions in disparate local systems. The group general counsel has no consolidated view.

Workflow on Géode

  • 1Deployment of Géode as the group legal repository, with spaces by country and topic
  • 2Migration of subsidiaries' contracts, litigation and opinions into the common system
  • 3Group dashboard: active contracts, ongoing litigation, critical deadlines by country
  • 4Differentiated access rights: local lawyers see their country, the group general counsel sees everything

Consolidated view operational in 3 weeks. No critical deadline missed since deployment.

  • Group legal department
  • Consolidated view
  • Pan-African
  • Legal repository
02Contract life cycle management with deadline alerts

A distribution company manages 300 supplier and customer contracts. Automatic renewal dates regularly go unnoticed, leading to unwanted renewals.

Workflow on Géode

  • 1Upload and structuring of all contracts in Géode with key data extraction
  • 2Alerts set at 6 months, 3 months and 1 month before each contract's expiry
  • 3Decision workflow as expiry approaches: renew, renegotiate or terminate
  • 4Contract dashboard showing each contract's status and ongoing actions

Zero unwanted renewals since deployment. Estimated annual savings of €1.2M.

  • Contract life cycle
  • Deadline alerts
  • Renewal
  • Contract management
03Collaborative space for contract negotiations with external counsel

A group's legal department negotiates complex contracts with external lawyers, banks and partners. Circulating versions by email is impossible to control.

Workflow on Géode

  • 1A negotiation space in Géode for each contract, with access configured per party
  • 2Automatic versioning with comments attached to each article or clause
  • 3History of each party's positions: wording accepted, under discussion or rejected
  • 4Automatic archiving of the negotiation upon signing, with a certified final version

2 major contracts negotiated entirely in Géode. Time to signing cut by 25%.

  • Contract negotiation
  • External counsel
  • Secure collaboration
  • Versioning
01Institutional document management for a regional integration organization

A regional organization produces directives, protocols, resolutions and reports managed in unstructured personal drives. Institutional memory is fragile whenever staff rotate.

Workflow on Géode

  • 1Deployment of Géode as the organization's official document memory
  • 2Institutional filing plan: legal texts, committee work, reports, correspondence
  • 3Approval workflow for official texts before publication, with traceable sign-offs
  • 4Public read-only access to adopted texts, restricted access to work in progress

Institutional memory secured. Continuity of work guaranteed through changes of leadership or staff.

  • Regional organization
  • Institutional memory
  • Document governance
  • Continuity
02Shared document portal for a program co-funded by several donors

A judicial reform program is co-funded by 3 donors. Each requires access to the program's deliverables and documents, but in different formats and following different protocols.

Workflow on Géode

  • 1Shared Géode space with sub-spaces per donor, meeting their reporting requirements
  • 2Structured upload of deliverables: quarterly reports, studies, mission reports
  • 3Access rights per donor: each accesses its own documents and the shared reports
  • 4Full version history of each deliverable with approval date

Each donor accesses its documents independently. The team's reporting workload cut by 40%.

  • Multi-donor
  • Reporting
  • Reform program
  • Coordination
03Structured archiving of a treaty body's texts and decisions

A human rights monitoring committee must structure and archive 30 years of state party reports, concluding observations and official correspondence to ensure traceability.

Workflow on Géode

  • 1Migration of archives into Géode, classified by state party and review cycle
  • 2Structured by type: initial report, periodic report, concluding observations, list of issues
  • 3Full-text search to find any previous position of a state in seconds
  • 4Public access to published official documents, restricted access to internal working documents

30 years of archives structured and accessible. Experts prepared 3 times faster for review sessions.

  • Treaty body
  • United Nations
  • Institutional archives
  • Human rights